Business owners are always on the lookout for ways to save money, and one area where significant savings can be found is business travel. By employing smart booking strategies and exploring affordable options, travelers can effectively reduce the cost of their business trips. This article provides valuable tips on how to save on hotels and flights, helping businesses maximize their travel budgets.
1. Book hotels and flights together:
Take advantage of combined packages offered by online travel booking sites. Purchasing a flight and hotel together can lead to significant cost savings, even for business travelers.
2. Surf online, book over the phone:
Browse through various online booking channels to find the best deals, and then contact the hotel directly to negotiate a lower rate. Hotels are often willing to offer better prices to avoid paying third-party booking fees.
3. Consider advance fees:
If your travel plans are firm, nonrefundable hotel reservations can provide the best prices. Paying in advance can result in savings of up to 20% when booking directly with hotels.
4. Utilize refundable bookings:
Alternatively, opt for refundable bookings to have flexibility in your plans. Many hotels do not impose cancellation fees like airlines, allowing you to make changes if needed.
5. Use corporate discounts:
Businesses often negotiate discounts with preferred hotel vendors, which can range up to 40%. Utilize corporate booking tools to access these discounts and secure the lowest possible fares.
6. Explore last-minute options:
For last-minute bookings, inquire about unused rooms or cancellations directly with your preferred hotels. Additionally, consider checking last-minute booking sites such as Hotel Tonight for alternative options.
7. Clear your cookies:
Clearing your browser history and cookies can help you find more favorable prices, as travel sites may offer better deals to customers without a strong purchase intent.
1. Travel during off-peak hours:
Flights are generally cheaper between 5 am to 7 am and after 8 pm. By opting for off-peak travel times, businesses can save an average of $116 per flight.
2. Fly on specific days:
Research indicates that Tuesdays, Wednesdays, and Saturdays are the lowest-cost days for air travel. Choosing these days for your flights can result in significant savings.
3. Consider connecting flights:
While direct flights are convenient, opting for flights with layovers can often be more cost-effective. Exploring connecting flight options can help you save money.
4. Check out alternative airports:
When searching for flights, select the option to include nearby airports. Choosing less expensive airports, which may not be significantly farther away, can lead to substantial cost savings.
5. Make early bookings:
Booking flights at least 15 days in advance can save you an average of 44% compared to last-minute bookings. Plan ahead to secure lower fares.
6. Book at the right time:
Airfares fluctuate throughout the week, but studies suggest that the best time to book air travel is on Tuesday at 3 PM ET. This is when airlines often release discounted seat inventory.
7. Leverage refund rules:
Take advantage of the grace period offered by many airlines. Bookings made at least 7 days in advance can usually be canceled within 24 hours, providing flexibility if travel plans change.
By implementing these money-saving tips for booking flights and hotels, business owners can significantly reduce their travel expenses. Whether it’s combining bookings, leveraging corporate discounts, or being strategic about flight times and days, these strategies empower businesses to make the most of their travel budgets and achieve substantial savings.